Documents and Forms

The following documents or forms are nearly all in Adobe Portable Document Format (PDF). An exception is the section containing the Board of Missions forms here, with links to online form submission.

You'll need the free Adobe Reader to read the PDF files on your computer once you download them. You can download the free Reader here. (Opens in a new window.) The PDF files are small; mostly less than 100K. They should download reasonably quickly.

Diocesan Convention

See the Diocesan Convention section of this website

For clergy

Guidelines for Episcopal visitations and various Episcopal Acts, including Confirmations, Reaffirmations and Receptions

Guidelines for Visitation by The Rt. Rev. George E. Councell
Guidelines for Visitation by The Rt. Rev. Sylvestre D. Romero

Guidelines for Ordinations
Guidelines for the Celebration of a New Ministry

Compensation (For 2009)
Letter from Clerical Compensation Committee

2009 Schedule of Minimum Cash Salaries (PDF)
2007-2 Parish Classification (PDF)

Directions for all clergy filling out these forms

Full-time clergy: 2009 Full-Time Clergy Compensation form (PDF)
Worksheet (PDF)

Part-time clergy: 2009 Part-Time Clergy Compensation form (PDF)

Marriage
Application to Bishop for Approval of a Marriage [Rev. October 2004] (PDF)
Guidelines for Marriage after Divorce [Rev. October 2004] (PDF)

Miscellaneous
Report of Non-Parochial Clergy (2008) (online form)
Report of Non-Parochial Clergy (2008) (PDF)
Report of Licensed Clergy (2008) (online form)
Report of Licensed Clergy (2008) (PDF)
Letter of Transfer (PDF)
Abuse Awareness Policy: Respecting the Dignity of Every Human Being (Fall 2005) (PDF)

For parishes and parish leaders

Guidelines for Episcopal visitations and various Episcopal Acts
Written by Bishop Councell, February 2006:
Guidelines for an Episcopal Visitation, including Confirmations, Reaffirmations, and Receptions
Guidelines for Ordinations
Guidelines for the Celebration of a New Ministry
Official Acts (PDF)

Clergy compensation: Revised for 2009 budget preparation
2007-2 Parish Classification (PDF)
2009 Schedule of Minimum Cash Salaries for Clergy (PDF)

2009 Clergy Compensation Mailing (All PDF)

Cover Letter
Anti-Racism Survey
Loan and Grant Application
Harriet Proctor Matthews Scholarship Application
J.O.P. Turner Scholarship Application

Clergy search
Transition Consultant Covenant (PDF)
Notice of Proposal to Elect (PDF)
Notice of Election of a Rector/Vicar (PDF)

Parochial Report
The Report (PDF)
Instructions for Page 2 (PDF)
Instructions for Page 3 (PDF)

Miscellaneous
Abuse Awareness Policy: Respecting the Dignity of Every Human Being (Fall 2005) (PDF)
Application for a Loan or Grant (2008) (PDF)
Parish Report of Officials in a Church (2009) (PDF)
Parish Report of Officials in a Church (2009) (online form)
Lay Deputies Certification (2009) (PDF)
Lay Licenses (PDF)
Real Estate Memorandum (PDF)

Board of Missions

2009 Annual Report & Financial Assistance Request, Pt 1 (online form)
2009 Annual Report & Financial Assistance Request, Pt 2 (online form)

Applications and report forms in PDF format to download and mail

Challenges to overcome in achieving missionary strategy (PDF)
2009 Annual Report & Financial Assistance Request, Pt 1 (PDF)
2009 Annual Report & Financial Assistance Request, Pt 2 (PDF)

Statement of Internal Controls, 2007 

Guidelines for Committee Audit of 2007 Financial Statements
Basic Records for Audit 2007
Audit Arrangements for Audit Year 2007
Audit Committee Certificate sample 2007
Audit Finding on Policies and Procedures 2007
Audit Program Checklist Audit Year 2007

Worksheet 2007 payroll test
Worksheet 2007 cash disbursement test
Worksheet 2007 cash receipts test

Funds, grants, scholarships

Harriet Procter Matthews Fund (PDF): Application for grant in 2008.

Jayne O. P. Turner Fund (PDF): A special fund available to families who need financial assistance due to expenses incurred by their child or children with incurable or terminal illnesses. The funds are available to all children, not just Episcopalians. All requests to the Trustees are carefully considered and grants are subject to their approval.

Van Duzer Scholarships (PDF): Read more here about the scholarships, named in honor of Bishop Van Duzer and recognizing his great interest in young people. You'll find information about the scholarship, the criteria for selection, and application forms.

General Grant Application (PDF): Application for grant in 2008.

Profiles: Basic contact information for diocesan database

Church Profile (Microsoft Word format)
Church Profile (PDF)

Clergy Profile (Miscrosoft Word format)
Clergy Profile (PDF)

Lay Committee Member Profile (PDF)

Miscellaneous

Acceptable Use of Technology Resources (PDF)
Photo Release Form (RTF)